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Enrol a user

Summary

Users can be manually enrolled on a Learn Ultra course or organisation.

Quick Start Guide

Text Steps

  1. Under the Details & Actions menu, select Class register/View everyone on your course.
    Details & Actions menu showing Class register and people icon with 'View everyone on your course' text link below
  2. Click the plus icon in the top right.
    Plus icon shown next to search icon in top right of screen
  3. Search for the user to enrol, using their username (abc123), email, first name or last name.
  4. Click the small plus icon next to their name.
  5. The default role is Student. If you'd like to give the user a different role, select it from the drop-down list. Various roles are available, important: do not use the "Guest" role for individual users - Learn more about Course Roles here.
    Steps shown to search for a user via their username and select the relevant role
  6. Click Save.

The user will be able to see and access your course straight away from their Learn Ultra homepage.

Tip

Students are enrolled on sites automatically through the SITS module code, so you are unlikley to need to enrol students manually.

More Details and Troubleshooting

The error "No results found. Check the spelling and try again." can mean a few things:

  1. There's an error in the search term; check and try again.
  2. The user is already enrolled on your site and able to access it. Check by searching for them in the class register, using the magnifying glass button in the top right.
  3. The user may have been enrolled on the course in the past but then been removed; this blocks them from being re-enrolled, please contact us at vle-support@york.ac.uk and we can re-enrol them for you.

A Note About The "Course Staff" Pane

By default, instructors are listed in the module under the 'Course staff' header in alphabetical order. To ensure that the module leader or core teaching team members are displayed first, you can allocate 'primary instructor' status to one or more instructors using the steps below.

Screenshot indicating location of the "Course Staff" pane on an Ultra VLE site; it appears to the top left of the page, just under the course banner

  1. Select the 'View everyone on your course' link under the 'Class register' item in the 'Details & Actions' menu.
  2. Find the instructor in the list to whom you would like to allocate primary instructor status and click on 'Edit member information' from the contextual menu link alongside their name.
  3. Select the 'Primary instructor checkbox and 'Save'.

Primary instructors will be moved to the top of the course staff list, and the rest will be moved out of site.