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Uploading files

Summary

Files can be uploaded into Documents or directly to the Course Content area.

Most common file types can be previewed within the site without needing to be downloaded.

Relevant VLE site design principles

  • 3.1 Essential: Organise module materials in sections that support student progress through the module.
  • 3.4 Essential: Site and materials content is accessible.
  • 3.6 Essential: Links and materials titles describe the destination or content.
  • 5.1 Recommended: Ensure that students can see and access module materials and content.

Warning

Files uploaded to Learn VLE sites (eg. PDF or Word documents) are technically accessible to all site users, even if it is hidden from students in the Course Content area.

When uploading assessment-related files (eg. assessment briefs or test materials), view and apply our guidance on Strict File Access Control for Sensitive Files.

Upload files into a Document

This method is recommended for presenting module materials (eg. lecture slides) and other files in context.

Week 2 lecture document with introductory text and uploaded lecture slides file

Use either method depending on yorur workflow preference:

Method 1: use Upload from computer option

  1. If your Document already has content, first click the plus icon in the location to add the file.
  2. Select Upload from Computer.
    Upload from computer is the third item in Add content options
  3. Select the item to upload and click Open.
    Decorative
  4. Input a descriptive file display name (eg. "Week 4 Seminar Materials"), set the file options as View and Download, then click Save.
    Decorative
  5. Click the chevron icon to the right of the file name to preview the file in the Document (if "view" was selected in file options).
    Decorative

Method 2: Attach using the text editor

  1. In the text editor, put your cursor in the location to add the file and click the paperclip/Attachment icon.
    Decorative
  2. Select the item to upload and click Open.
    Decorative
  3. Input a descriptive file display name (eg. "Week 4 Seminar Materials"), set the file options as View and Download, then click Save.
    Decorative
  4. Click Save under the text editor.
  5. Click the chevron icon to the right of the file name to view the file in the Document (if "view" was selected in file options).
    Decorative

Upload Files as a standalone item

You can also upload files directly into the Course Content area. This method is recommended for standalone or reference materials that don't require context, as it's not possible to add explanatory text with the file.

  1. Click the plus icon in the location to add the file and select Upload.
    Decorative
  2. Select the item to upload and click Open.
    Decorative
  3. Input a descriptive file display name (eg. "Week 4 Seminar Materials"), set the file options as View and Download, then click Save.
    Decorative
  4. Make the file visible to students.
  5. Click the file to view in a separate pane in the site (if "view" was selected in file options).