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Announcements

Summary

Announcements are a one-way channel for important news such as key dates and events. Announcements are sent to everyone (staff and students) enrolled on your site. If you want to target your communications, use the Messages tool instead.

Announcements go to everyone enrolled on your VLE site, staff and students. Want to target your message to a small audience? Use the Messages tool, instead.

Typical types of announcement may include:

  • reminders of assessment due dates
  • changes to exam schedules
  • corrections of materials.

Video Steps

Below is an embedded video detailing how to Create Announcements in the Ultra Course View. Alternatively, you can open the video in a new browser tab.

Text Steps

Create an announcement

  1. In the Details & Actions panel on the left hand side, click Create Announcement.

    Click create announcement

  2. At the top right corner of the Course Announcement page, click the plus icon to create an announcement.

    Click plus icon 3. On the New Announcement page, enter a descriptive title and information you want students to see as the announcement. Optionally, use the toolbar in the message editor to format text, embed multimedia, and attach files. You can also choose your recipients by clicking the down arrow.

    Edit title and information 4. You can use the Send an email copy to recipients for critical announcements (e.g. changes of exam schedule). Students will receive emails at the address associated with their VLE account, even if they don’t log into the course.

    Click on "send an email copy to recipients"

Warning

This feature only works before you 'post' your announcement. Once 'posted', the announcement can't be edited to then send an email, a new copy of the announcement must be made.

  1. Use the Schedule Announcement > Show on/Hide on dates if you want the announcement to be visible for a specific time period.

    Schedule announcement 6. Click Save. Your announcement is saved as a draft on your Course Announcements page.

    click save 7. To post your announcement immediately, select Post Now. If you scheduled your announcement to show on a future date, Ultra will automatically post the announcement at the scheduled time.

    select Post Now

Edit, copy or delete an announcement

  1. Find the announcement you want to edit, copy or delete. On the right, click the three dots > Edit/Copy/Delete.

    Choose edit/copy/delete

Warning

This feature only works before you 'post' your announcement. Once 'posted', the announcement can't be edited to then send an email, a new copy of the announcement must be made.

What do students see?

  • Pop-up window

    New and active course announcements appear on a pop-up window the first time students enter the course. Students need to close the window before they can view course content. After students close the window, it won’t appear again. If you post new announcements, the window appears again with only the new announcements.

    View announcement on pop-up window

  • Activity stream

    Active announcements also appear in the Today and Recent sections of the activity stream. Most announcements disappear from the activity stream when students view them within their courses. If you schedule an announcement, it also appears in the activity stream at the scheduled time.

    View announcement on activity stream

  • Course content page

    On the Course Content page, in the Details & Actions panel, students can select View archive to read past, active announcements. They may also click the search icon and type keywords to locate a specific announcement.

    Search announcement on course content page

  • Email

    What users see in an emailed announcement can vary. See our summary guidance on Announcements Emails for details.

What emails do announcements generate?

The Announcement tool on Ultra VLE sites can email out the announcement in several different ways to different users, depending on a number of factors. See our summary guidance on Announcements Emails for details, and key recommendations/ tips for tasks such as:

  • sending urgent announcements that all enrolled users must receive as soon as possible.
  • sending out future-scheduled announcements.